The rules and regs!
The aims of the Society shall be:
a. To work with Somerset County
Council (SCC) Library Service to support their
b. To develop the library
building as a "community hub" by provision of
c. To encourage membership
and participation in library activities;
To arrange fund-raising activities of all kinds
and training of volunteers to support these
The Annual General Meeting (AGM) will
be yearly in January. A Special General Meeting
may be called by the Chairman, or by any ten
members, at fourteen days' notice, to consider
any matter (including amendment to this
constitution) specified in the notice calling
Membership shall consist of
Ordinary Members and Honorary Members, the rules
for which shall be decided by the AGM. The
'membership year' shall be from 1st February of
each year to 31st January of the year following.
Membership subscriptions shall be decided from
time to time by the Committee and agreed by the
Membership. These subscriptions will be due on
the 1st February of each year and must be paid
by the 31st March or Membership will cease.
Visitors may be admitted to Society events on
terms to be decided by the Committee.
Member joining on or after the 1st July of any
year shall only be required to pay half the
The Society may
appoint a President and Vice-President (who need
not be members of the Society) at the AGM, to
serve until the end of the next AGM. The duties
of the President or failing him, the
Vice-President are:a. to represent the
Society on official occasions;
b. to take the
chair at the AGM for the election of officers
for the following year; c) to advise the
officers of the Society on specific matters if
The Society shall be managed by
a Committee, which shall consist of the
following, all of whom shall be members of the
Society: Chairman; Hon. Secretary; Treasurer;
6 Members. (At least 1 member to be drawn from
parishes other than Nether and Over Stowey.)
1 nominee each from the County Library Service
and Nether Stowey Parish Council, who will be
entitled to vote on all topics.
and committee members shall be elected at the
AGM to serve one year, and may be reelected for
not more than two further terms.
3 clear days notice shall be given of Committee
meetings. A quorum shall consist of at least six
members; in the event of a tie, the chairman of
the meeting shall have a casting vote.
Minutes of all meetings shall be kept by the
Secretary, and shall be approved by the
Committee at a subsequent meeting. When
approved, minutes shall be made publicly
available in the Library.
shall be empowered to co-opt a Member or Members
of the Society to the Committee for a
pre-arranged purpose, to serve until the next
AGM, and to be entitled to vote on all topics.
The Committee shall be empowered to expel any
Member at its discretion, after due process.
The Committee shall open and maintain such
bank accounts as are required to conduct the
business of the Society, and at least two
signatories approved by the Committee shall be
required to operate them.
shall have accounts prepared and independently
scrutinized annually, for presentation to the
AGM. The accounting year-end shall be 30
November in each year.
may be amended by a two-thirds majority of
members present at an Annual or Special General
Meeting, provided that fourteen days' notice of
the proposed amendment has been sent to all
On the winding-up of the society,
any remaining funds shall be transferred to an
organization chosen by the committee for the
benefit of Nether Stowey.